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Top 0.1% Appointment Setting Process
How to Get 80% of Your Leads to Actually Show Up
Hey, it's Isaac from Leads to Earnings (2 minute read)
You spent time and money getting leads. Now you need them to show up to sales calls. Here's how to get 80% show-up rates.
The Big Problem
Most businesses lose qualified leads because they don't have a system to get people to their sales calls. Even great leads slip through the cracks without the right process.
Step 1: Qualify Your Leads Fast
Not every lead is worth your time. Here's how to filter them:
• Use Clay to set up automatic lead scoring
• Score leads 1-10 (anything under 5 gets filtered out)
• Set up Slack notifications when qualified leads come in
• Respond within 5 minutes (this is massively important!)
Why 5 minutes matters: You get 400x better conversion rates versus waiting an hour or more.
Step 2: Handle Replies the Right Way
When someone replies to your outreach:
• Answer their question directly - Don't dodge pricing or other questions
• Give them two time options - "Today between 11-2 or tomorrow 9-11"
• Include your calendar link - Make booking easy
• Push for the next step - Always be clear about what happens next
Example: "Our pricing ranges from $X to $Y. To give you an exact quote, let's hop on a quick call. What works better - today between 11-2 or tomorrow 9-11? Here's my calendar link if those don't work."
Step 3: Automate Your Booking Process
Use Calendly or similar tools to:
Prevent back-and-forth scheduling
Send automatic reminders (24 hours, 3 hours, 30 minutes before)
Include Zoom links and clear instructions
Step 4: The 72-Hour Pre-Sell
After they book, send 3 emails over 72 hours:
Case study - Show results you've gotten for others
Client success story - More social proof
FAQ answers - Handle common objections
This turns your sales call into an "order-taking" call because they already trust you.
Your Action Item
Pick one thing to implement this week:
Set up 5-minute response notifications
Create your calendar booking system
Write your first case study email
The fastest win? Start responding to leads within 5 minutes. This alone will dramatically improve your results.
Talk later,
Isaac
PS. Build a GTM system that will convert cold traffic and increase revenue per salesperson 👉 levergrowth.io
How I Can Help You
If you like this newsletter and want to work with me, there are a few ways we can do so:
I have a ton of free content that will help you get more clients on my YouTube channel. I post insights from operating high converting cold email campaigns for dozens of B2B companies that have added hundreds of thousands in recurring revenue.
If you are looking to improve your cold outbound skills but don’t want to hire anyone, I have a free 71-page course that teaches everything you need to know about cold email.
If you want a custom cold email campaign specifically designed for your business & ideal target audience, I have a few slots available to show you how it works. Book in here and on the call I will deliver a full 5-angle cold email campaign for you to use to bring on more high paying clients.
If you’d like to hear about how I can help you and your company grow, you can book a call with me here. I might be able to help you grow faster, or I might be able to refer you to someone who can.
Share this with 3 people and get a free training showing you how to convert more cold prospects into warm leads with cold email.
I hope you enjoyed this brief email.
Talk later,
Isaac